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Our Parish Past and Present
Child Safety Policy
Parish Community Groups
Divine Renovation (and Alpha)
Parish Group Reports
Parish Pastoral Council
Annointing of the Sick
Exposition of the Blessed Sacrament
Stations of the Cross
Grief and Loss Support Ministry
Holy Spirit Fete
Holy Spirit Netball Club
Holy Spirit School
Holy Spirit School P&F
Little Spirits Playgroup
Marian Cenacle of prayer for Priests
Out of School Hours Care
Parish House Wed. Morning Group
Prep Parish Dinners
Prep Welcome Mass
Renovation @ Holy Spirit
Rite of Christian Initiation of Adults
Sharks Auskick Clinic
Sharks Junior Football
Sharks Senior Football
Spirit Magic Basketball
St. Vincent de Paul Society
Sunday Home Communion Ministry
Winter Warmer Mass
Year of Youth
Confirmation July 2018
Parish meeting with Ron Huntly
Our Daily Journey to Emmaus
Wall of Mercy
Advent - Week 4, Peace
Advent - Week 3, Joy
Advent - Week 2, Love
Advent - Week 1, Hope
Lift up the Cross of Christ
Pastoral Letter - Euthanasia
PPC Christmas Message 2016
Christ The King
How we have embraced the Year of Mercy
'Mercy Matters' Mass
John the Beloved
RCIA - Welcome
Year of Mercy
Fete 2015 - Results
Lawry - Camino 2015
Your privacy is important to us.
Holy Spirit Parish (the '
'), as part of the Catholic Archdiocese of Melbourne, is bound by the Privacy Act 1988 (Cth) (
) and the Australian Privacy Principles (
) in the Privacy Act. The
respects and values the personal information that the parishioners and other members of the community are willing to entrust to it, and this policy explains how the
collects, holds, uses, discloses and otherwise manages that personal information. It does not relate to records collected and held by the
school. The school has a separate policy statement, which is available on request. Refer
may from time to time review and update this policy to comply with all relevant legislation and to take account of changes in technology, changes to the
operations and practices and to make sure that it remains relevant to the
environment. Changes to the policy will be published on this website and associated newsletters such as
The Spirit Magazine
, as necessary.
What kind of personal information does the Parish collect and how does it collect it?
means information or an opinion about an identified individual, or an individual who is reasonably identifiable, regardless of whether the information or opinion is true or not, or whether it is recorded in a material form or not.
is a subset of personal information which is given a higher level of protection under the Privacy Act. It includes, amongst other things, health information about you, your criminal record and your religious beliefs or affiliations.
collects and holds personal information, which may include sensitive information about:
children and their parents and/or guardians and may be related to children receiving sacraments or pastoral care. It may relate to the child’s enrolment at the Parish school, after school care facility or sporting association;
adults receiving sacraments or pastoral care and witnesses to sacraments;
job applicants, volunteers and contractors; or
fundraising, including banking or other payment details.
Personal information you provide.
will generally collect your personal information by way of forms filled out either by the individual or the parent/guardian, face to face meetings, interviews and telephone calls.
Personal information provided by other people.
In some circumstances the
may be provided with your personal information from a third party including other parishes, e.g. a reference about an applicant for a position.
In some cases where you do not provide personal information requested by the
, you or your child may not be able to receive a sacrament or be enrolled in a
program, or the
may not be able to assess your job or volunteer application.
You may also choose to deal with the
on an anonymous basis or using a pseudonym. However, we will need to identify in many circumstances for example to administer certain sacraments or to provide, care for your children or to process a job or volunteer application.
How will the Parish use the personal information you provide?
will use personal information it collects from you to:
administer the sacraments and pastoral care;
keep you informed about matters relating to spiritual life, through correspondence and newsletters;
look after your spiritual and physical wellbeing;
provide care for your child(ren) while under our supervision;
fundraise, seek and administer donations;
assess your job or volunteer application;
manage our volunteers;
legal obligations and allow the
to discharge its duty of care
Who might the Parish disclose personal information to?
may, in particular circumstances, disclose personal information held about an individual to:
another parish or the Archdiocese of Melbourne;
people providing services to the
, including volunteers and any third party service providers;
parents and/or guardians;
if required or authorised by an Australian law or court/tribunal order;
anyone you authorise the Parish to disclose information to.
will only disclose personal information about you or your child outside Australia where you have requested that it do so. Where you make such a request you agree and acknowledge that the
will have no control over the information disclosed, and that the
will not be able to ensure that the overseas recipient handles that information in accordance with the Privacy Act and APPs and any other applicable Australian laws.
You may opt out of receiving communications from us about the Parish services and activities including fundraising by contacting us on the details below.
Management and security of personal information
staff are required to respect the confidentiality of the information and privacy of individuals. The Parish has in place steps to protect the personal information the
holds from misuse, interference, loss, unauthorised access, modification or disclosure by use of various methods including locked storage of paper records and password restricted access rights to computerised records.
no longer requires personal information for a purpose for which it can use or disclose it under the Privacy Act, it will take reasonable steps to destroy or de-identify that information, unless it would be unlawful for it to do so.
Correction and updating personal information
endeavours to ensure that the personal information it holds is accurate, complete, and up to date, and where using or disclosing it, relevant for the purpose of the use or disclosure.
A person may seek to update their personal information held by the
by contacting the
at any time on the details below. If the
is unable to correct your information, it will give you notice of this in writing and explain why and how you can take the matter further. You can also request that the
associate a statement with the information that you believe it is inaccurate, out-of-date, incomplete, irrelevant or misleading.
Access to your personal information held by the Parish
You may access any personal information which the
holds about you. Parents or guardians can generally make such a request on behalf of their children. To make a request for access please put your request in writing and send it to the
on the details below.
may require you to verify your identity and specify what information you require before it can provide access. In some circumstances as provided for by APP 12, the
may be unable to provide access, in which case it will notify you of this in writing and explain why and how you can take the matter further.
will not charge you for making a request, however it may charge you its reasonable costs of providing access to any information requested.
Consent and right of access to the personal information of children
Whether a child has the capacity to make their own privacy decisions is assessed by the
on a case by case basis having regard to maters such as their age and circumstances. Generally an individual over 15 years will have the capacity to make their own privacy decisions.
For children under 15 years or who otherwise do not have capacity to make these decisions for themselves, the
will refer any requests for consent and notices in relation to personal information to the parent and/or guardian. The
will treat consent given by a parent and/or guardian as consent given on behalf of the child and notices to parent and/or guardians will act as notice given to the child.
Enquiries and complaints
If you would like further information about the way the
manages personal information please contact the
on the details below.
Parish contact details
If you believe that the
has acted contrary to this Policy or the Privacy Act please put your complaint in writing and send it to the
on the details above. The
will investigate your complaint and try to resolve it. However if you are not satisfied with the response, you can contact the Office of the Australian Information Commissioner (OAIC) on 1300 363 992 to make a query about your privacy rights, or visit
for more information about how to lodge a complaint. The OAIC has the power to investigate the matter and make a determination.
Version 1.1, 7th November 2015
Renovation @ Holy Spirit
Newsletter - Weekly
Magazine - Quarterly
Child Safety Policy
120 Oban Road
VIC 3134 AUSTRALIA
03 9876 3077
© 2019 Holy Spirit Parish - Ringwood North
Child Safety Policy